Procurement of ERP System for Triton Construction Ltd
Summary
This tender seeks proposals for the implementation of an Enterprise Resource Planning (ERP)
system, for Triton Construction Limited, a medium sized regional Main Contractor that has
been established for over 20 years. The objective is to improve operational efficiency, automate
processes, ensure data integrity, support continued growth and enable the introduction of new
market sectors. The anticipated project start is Spring 2026, with completion expected by
December 2026.
Overview
Triton Construction Ltd is a Main Contractor in the construction industry. We turnover £60m
annually, undertaking traditional and design & build works in the north of the country. Having
outgrown our current system, we now seek an ERP solution that supports:
- Subcontractor and Supplier Management
- Subcontractor and Supplier Order Processes
- Subcontractor and Supplier Payment Processes
- Overheads and Job Costing
- Full Accounts functionality
- Improved traceability, reporting, and scalability
The successful system will be tailored specifically for use within the UK Construction Sector
and support internal users across Buying, Accounts, Commercial and Contracts Management,
while also indirectly improving customer and supply chain satisfaction through better
processes and visibility.
Methodology
We expect suppliers to outline a delivery methodology that includes:
- Business needs analysis and process mapping
- Potential Technical integration with our other systems and digital applications
- A collaborative approach to training, configuration, testing, and go-live support
- Clear documentation of the implementation plan and contingency measures
- Ethical considerations in handling operational and financial data
Outputs/Deliverables
Expected project outputs include:
- Installation and configuration of new ERP
- Customised workflows for Supply Chain Management, Orders & Payments, Sales
Invoices
- Data migration from current system(s) and Excel
- User training across departments
- Project and overhead reports / costing
- Accessible reporting outputs (Excel, dashboards, APIs)
- Consideration for future expansion / add-ons within new ERP to enhance/improve other
functions of the business at a later date
Contract Management
- Project Start: Summer 2026
- Completion Deadline: December 2026
- Payments will be milestone-based and defined in the project contract.
- A service-level agreement (SLA) for post-launch support will be required.
Award Criteria
Proposals will be assessed using an evaluation matrix and scored based on:
- Demonstrated understanding of Construction Industry ERP challenges and our
requirements
- Experience with ERP solutions in the Construction Industry
- Value for money and total cost of ownership
- Implementation timeline and risk management plan
- Support, training, and future-proofing of the system
Procurement Process
- Proposal submission deadline: Monday 23rd February 2026
- Clarification meetings: Week commencing 2nd March 2026
- Notification of procurement decision: 20th March 2026
- Submission format: PDF, sent to j.duffey@tritonconstruction.co.uk with subject line “Triton ERP Tender Proposal”
Note to Suppliers
This tender brief outlines our expectations and project scope. Suppliers are advised to submit
comprehensive responses addressing all deliverables, timelines, and requirements.
Incomplete submissions or deviations from the specified format may result in exclusion from
the evaluation process.
We look forward to receiving your proposals and selecting a partner to support Triton’s next
stage of growth.
